These are the standard Guest terms of activereach Ltd of 4 Cliveden Office Village, Lancaster Road, High Wycombe, Bucks, HP12 3YZ and all work undertaken by activereach Ltd shall be on these terms unless specifically varied in writing and agreed to by both parties prior to the event.
1. Event Timings
activereach Ltd reserve the right to alter timings of an event where, in its sole discretion, deemed necessary.
You will be notified in writing of any changes. This agreement shall be governed in accordance with the laws of England without regard to conflicts of law provisions of such countries.
On some events the activities you will undertake may be inherently dangerous although all guests are fully supervised throughout. As such neither activereach Ltd or its employees or agents shall be liable for any damage, loss, delay or expenses caused to the you, your employees, agents, licensees or invitees or any other persons attending the event except insofar as it results from the negligence of activereach Ltd or breach of contract. Please note that during particular events and on certain activities it may be necessary to request individuals to sign a liability waiver on the day of the event (although the same does not purport to exclude liability for damage to your personal property, death or personal injury arising as a result of the negligence of activereach Ltd), in which instances activereach Ltd agrees to indemnify and hold you harmless against all such claims.
3. Chatham House Rules
Guests agree to follow Chatham House Rules whilst participating in activereach Ltd events.
activereach Ltd Virtual events are not recorded and we ask for no recordings to be taken.
4.1 All photographs taken by activereach Ltd at activereach Ltd events, are the property of activereach Ltd. activereach Ltd retains the exclusive right to copy, edit and distribute any/all images created under this agreement, to the general public, for any reason, including but not limited to: advertising, marketing, sales, print competitions, educational seminars, and monetary gain. The RAW/unedited images remain sole property of activereach Ltd and will never be given or sold.
4.2 The Copyright Act protects and provides activereach Ltd with the exclusive rights to copy, edit and distribute images by sale or transfer. These exclusive rights make it illegal to copy, scan, edit or share photographic prints and digital media without the permission of activereach Ltd.
4.3 Images provided to Guests are licensed for any personal reason, including but not limited to: printing, copying, emailing, and web publishing. This license does not include use that results in financial gain, including but not limited to: advertising, stock photography, print sale profits, or resale of any nature. activereach Ltd may revoke this license at any time and for any reason. activereach Ltd retains all copyrights to the images and derivative works thereof.
4.4 Where a Guest downloads any digital files from the activereach Ltd Online Gallery and posts any of the digital files to social media (Facebook, Twitter, Pinterest, Instagram, LinkedIn etc.) images may not be altered in any way (no words or filters added) and credit must be given to activereach Ltd.
5. Cancellation and Substitutions
If you’re unable to attend an event following registration, you agree to support activereach Ltd in either a) signing up for a future event or b) finding a suitable replacement. The replacement must be of equal or greater standing in your organisation or an organisation of similar standing and from a department of the organisation. The substitution will only be accepted at activereach Ltd sole discretion.
6. Force Majeure
activereach Ltd shall not be liable for any delay or failure to perform any of its obligations if the delay or failure results from events or circumstances outside its reasonable control, including but not limited to acts of God, strikes, lock outs, accidents, fire, breakdown of plant or machinery, war, terrorism, earthquakes, hurricanes, plagues, epidemics or pandemics, acts of government, national or regional lockdowns and activereach Ltd shall be entitled to a reasonable extension of its obligations.
If any term or provision of these Terms and Conditions is held invalid, illegal or unenforceable for any reason by any court of competent jurisdiction such provision shall be severed and the remainder of the provisions hereof shall continue in full force and effect as if these Terms and Conditions had been agreed with the invalid, illegal or unenforceable provision eliminated.
8. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the law of England and the parties hereby submit to the exclusive jurisdiction of the English courts.
i. administering your participation in the event, including providing you with information about the event’s content, logistics, updates, and additional information related to the event
ii. sharing your personal information with the technology partners (“Event Sponsors”) sponsoring the event to deliver information regarding regarding their services, their virtual booth or, if applicable, their presentation. You consent to the transfer of personal information to Event Sponsors. You may request a list of the Event Sponsors prior to the event by emailing firstname.lastname@example.org.
iii. disclosing your personal information to our third party service provider engaged by us to assist in the administration of the event, and
iv. we and the Event Sponsors may send you marketing information following the event. You can withdraw your consent for this marketing by activereach Ltd by emailing email@example.com. For the purposes of applicable data protection regulations, you acknowledge the Event Sponsors will become controllers of your personal information following the event.
10. Entire Agreement
This Agreement contains the entire agreement between the parties relating to the subject matter and supersedes any previous agreements, arrangements, undertakings or proposals, oral or written. Unless expressly provided elsewhere in this Agreement, this Agreement may be varied only by a document signed by both parties.